ICE! Props Manager – Gaylord National

Hotopp Creative Studio is seeking a Props Manager with theatrical production experience for a seasonal, part-time position on ICE!, a holiday-themed attraction built in place at the Gaylord Hotel and Resort in National Harbor, MD by master ice carvers. The Props Manager for ICE! will be responsible for receiving, organizing, inventorying, and repairing props, as well as other production-related tasks and errands. The Props Manager will work both independently and with an assigned team and must reside within reasonable driving distance of the production venue. Travel expenses to and from the venue will not be reimbursed.

Estimated time commitment:

  • This is an onsite, part-time, seasonal position, from approximately mid-September through the early January. Hours will vary depending on the phase of the project and overall production schedule.
  • Load-in phase: 26th September – 30th September 2022 (approximately 48 total hours): Hours will vary depending on the production and delivery schedules, but will be primarily daytime, weekday hours. Weekend calls may be required.
  • Construction (ice carving) phase: 16th October – 20th November 2022 (approximately 100 total hours): Hours will vary from week to week and will include time on weekends but will be primarily daytime hours. Schedule flexibility is required.
  • Operation phase: 25th November – 31st December 2022 (approximately 6 hours per week): Hours will be flexible. Weekly walk throughs of the attraction to monitor quality of ice and props.
  • Strike phase: 1st January – 5th January 2023 (approximately 40 hours): Assist in supervising removal and packing of props at the end of the show.

Duties will vary with the phase of the project, but will include:

  • Coordinate prop deliveries with the Production Manager and venue staff.
  • Unpack, inventory, organize, assess, and track incoming props. Communicate information about any missing or damaged props to the Production Manager. Coordinate any major repairs with the Production Manager. Manage small repairs onsite.
  • Supervise pre-rig of hanging props by venue staff. Inventory and store any hanging props that will not be hung before carving.
  • Maintain a log of any prop installation issues and solutions for reference on future shows.
  • Communicate labor needs to the Production Manager and supervise crew onsite during work calls.
  • Attending weekly production meetings as requested.
  • During the operation phase, perform weekly walk-through of ice attraction. Photograph and report any issues with ice maintenance to ice carving vendor and client. Photograph and report any issues with props to prop shop and client.
  • Coordinate with Production Manger to complete major repairs. Complete minor repairs onsite.

Skills Needed for Success:

  • Excellent communication and client management skills.
  • First-hand experience and knowledge of theatrical production process and properties management.
  • Basic knowledge of theatrical rigging equipment and related safety practices for a performance environment preferred.
  • First-hand experience in construction techniques and the ability to perform minor repairs and touch-up on props onsite.
  • Experience in scheduling and managing work calls.
  • Basic knowledge of trucking logistics.
  • Working knowledge of Microsoft Office Suite.

Additional requirements:

  • The Props Manager must provide his/her own laptop computer or other mobile device with Microsoft Excel or other compatible spreadsheet software, email, internet access, and ability to upload photos from a digital camera to file sharing site.
  • Transportation: The Props Manager must have reliable transportation to run errands. It is preferable that he/she have access to a vehicle for this task. Mileage for errands will be reimbursed. Parking onsite will be included.
  • Cold gear: Note that the ice construction area is kept at a temperature varying from 8-12 degrees Fahrenheit, with wind from air handlers. The Props Manager may need to be in the cold for 30-90 minutes between warming breaks. Appropriate warm clothing, gloves and reinforced toe boots are required. Hard hats are required during construction.
  • This position requires lifting of up to 50 lbs. when unloading and organizing props and may require other physical activity such as climbing ladders and working in a construction zone with potentially slippery conditions.

Project Compensation to be between $6,500 and $7,500, commensurate with experience.

Interested applicants must submit a cover letter and résumé to